Suppliers and bidders
Each year, the Southern Nevada Water Authority buys millions of dollars worth of goods and services. These items vary from office pens and paper to pipes and valves.
The Water Authority is governed by the Nevada Revised Statutes (NRS) as they relate to purchasing and contracting activities. NRS Chapter 332 governs our purchases for commodities, services and professional services.
Construction contracts are governed by NRS Chapter 338. These statutes give the Water Authority its purchasing and contracting authority, which is delegated to its staff by the Authority’s Board of Directors.
If you have any comments or questions, please contact Purchasing.
- Purchasing goods and services: Most purchases are made by the Water Authority Purchasing Division. All departments have access to User Purchase Orders, which allow the departments to place orders for small purchases less than $1,000 or to place orders against existing Blanket Purchase Orders.
- Tax: The Water Authority is exempt from Nevada Sales Tax and Federal Excise Tax for the procurement of goods.
- Bill payment: The Water Authority pays its bills within 30 days of receipt of the invoice or delivery of the products or services, whichever is later. Special arrangements can be made for earlier payment.
- Sustainable practices: The Water Authority supports and promotes environmentally preferable purchasing, which encourages and assists agencies to purchase environment-friendly products or services--those having a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.
Types of purchases and contracts
The Water Authority has three major criteria by which it handles purchases and contracts. These criteria are based on Nevada law:
NRS 332 Goods and Services
- $25,000 or less: For purchases of $25,000 or less, we are required to secure only a single quote. The Purchasing Division may contract for the service or item, or the department needing the product may acquire the bid.
- $25,001 to $50,000: Services and products that range from $25,000 to $50,000 require two or more informal quotes from parties capable of performing the contract.
- $50,001 to $500,000: Purchases that require formal bidding and are awarded by the General Manager or his designee.
- $500,001 and up: Purchases require formal bidding and are awarded by the respective Water Authority or Las Vegas Valley Water District Board of Directors.
NRS 338 Construction Project Purchases
- $25,000 or less: Very small construction projects requiring a minimum of one quote.
- $25,001 to $100,000: Small construction projects requiring a minimum of three quotes.
- $100,001 to $250,000: Medium construction projects requiring formal, advertised and sealed bid process.
- $250,001 to $1,000,000 or more *: Large construction projects requiring a formal advertised and sealed bid process and stipulating a prevailing wage requirement. These bids are awarded by the General Manager or his designee.
- Over $1,000,000 *: Jumbo construction projects requiring a formal advertised and sealed bid process and stipulating a prevailing wage requirement. These bids are awarded by the respective Water Authority or Las Vegas Valley Water District Board of Directors.
*For construction projects more than $250,000 that fall under NRS 338, we support Nevada businesses by extending a 5 percent bidders preference to Nevada contractors who present a Certificate of Eligibility to Receive Preference in Bidding on Public Works.
Note: Bids and quotes are awarded to the lowest responsive and responsible bidder.
Bonds and insurance requirements
The Water Authority requires bonds and insurance for some types of purchases.
There are typically four types of bonds required for construction contracts and some purchases:
- Bid Bond
- Performance Bond
- Labor and Material Bond
- Guaranteed Bond
Commercial general liability and automobile insurance are required for construction contracts and larger goods and services contracts.
The following are contracts which require bonds and insurance:
- Construction contracts more than $100,000 require all four types of bonds and insurance
- Service contracts may require performance bonds
- Insurance may be required on some commodity contracts and professional service contracts
- Bid bonds and performance bonds are rarely required on commodity
Supplier Diversity Program
The Water Authority strives to make bidding on contracts feasible for all vendors, especially small, minority, women-owned and disadvantaged businesses. We're committed to supporting these businesses and have developed a supplier diversity program to help cultivate their growth and opportunities.
- An annual Community Supplier Diversity Fair providing seminars and networking opportunities
- Educational seminars on topics explaining RFP submittals, online registration and subscriptions, and standard business practice
- Educational presentations for the Nevada Minority Business Enterprise Council, the Latin Chamber of Commerce, the Institute for Supply Management and Walmart Diversity Day
- Actively working with the Latin, Asian, Urban, and Women's Chambers of Commerce along with the Nevada Association of Minority Contractors and the Nevada Minority Supplier Development Council
- Helping to increase internal awareness and utilization with our Supplier Diversity Ambassador Program
This program encourages the participation of small, minority, women-owned and disadvantaged businesses in our organization's purchasing and contracting activities.
Like other vendors, diverse suppliers must compete in the same bidding processes and deliver quality goods and services. To meet and educate potential suppliers, the Water Authority invites diverse suppliers to attend the Supplier Diversity Fair each year.
The Water Authority is committed to and follows Supplier Diversity Program guidelines.
No mandates currently exist in Nevada. As a member of the Regional Business Development Advisory Committee, the Water Authority is required to report use of diverse businesses to the state legislature for evaluation. As a public agency, we operate under NRS Chapter 332 and NRS Chapter 338 purchasing statutes.
The United States Small Business Administration Size Standards table defines small businesses. Federal definitions determine businesses that qualify:
- Small business: Qualification varies by industry according to average annual receipts or annual employment and net worth of company CEO. Values range from $250,000 to $750,000.
- Minority-owned business: A for-profit enterprise, regardless of size, physically located in the United States or its trust territories, and at least 51 percent owned, operated and controlled by minority-group member citizens who are Asian, African-American, Hispanic or Native-American.
- Women-owned business: An enterprise in business at least six months and at least 51 percent women-owned by a U.S. citizen or legal-resident alien.
- Disadvantaged business enterprise (DBE): A business at least 51 percent owned, controlled and with daily operations managed by one or more socially and economically disadvantaged persons, as defined by DBE Regulation 49 CFR Parts 23 and 26. The business's average annual gross receipts also must be under specified dollar amounts depending on the industry.
- Service-disabled veteran-owned business: A small business owned and controlled by one or more service-disabled veterans who served in the active military, naval or air service; were discharged or released under conditions other than dishonorable; and whose disabilities were incurred or aggravated in line of duty in the active military, naval or air service.
The NRS doesn't require certification. The Water Authority allows diverse suppliers to "self-certify," but encourages formal certification from organizations such as:
- Women's Business Enterprise National Council
- National Minority Supplier Development Council
- Nevada United Certification Program (includes NDOT, RTC, McCarran and Reno/Tahoe Airport)